Overview

Our client is seeking a dependable and detail-oriented Administrative Assistant to support daily operations and contractor coordination within a fast-paced transportation environment. This role serves as a key point of contact for drivers and contractors and plays an important part in maintaining compliance, organization, and operational efficiency.

Key Responsibilities

• Maintain accurate and up-to-date records for equipment locations, driver files, and required documentation
• Track, monitor, and update CDL information to ensure regulatory compliance and timely renewals
• Act as a primary point of contact for truck drivers and contractors via phone and email
• Communicate daily with drivers to relay assignments, expectations, and follow up on task completion
• Generate operational and compliance reports and accurately enter data into Excel spreadsheets
• Follow up with drivers on hours logged and adherence to company policies and procedures
• File, organize, and manage daily paperwork and driver-related documentation
• Order equipment, uniforms, and office supplies, including coordinating orders with external vendors
• Coordinate shipments and follow up with FedEx and other carriers to confirm delivery status
• Monitor permit requirements and follow up on necessary approvals
• Send messages and overnight packages as needed
• Provide general administrative and clerical support, including assistance with contractor onboarding and operational needs

Qualifications and Experience

• High school diploma or equivalent required
• At least 1 year of experience in administrative support and/or customer service
• Comfortable working in a blue-collar environment and communicating directly with truck drivers and contractors
• Confident and professional communicator, able to handle direct communication styles effectively
• Experience in transportation or logistics is a strong plus, but not required
• Proficient in Microsoft Office (Excel, Outlook, and Word)
• Strong attention to detail with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Reliable, organized, and able to consistently follow established procedures

Additional Info:

• Pay range: $45k-$50k
• Schedule: 8am - 5pm, Mon - Fri
• Location: Roseville, MN
• Type: Temp-to-hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.